Microsoft Visio Course Manual. WWP Training Limited. Page 3. Save. Save as. Save as Adobe PDF. Open. Close. Info. Recent. Recent. New. Print. Microsoft Visio . Appendix A - Visio Keyboard Commands. . of the river. Refer to file: Visio-Directional Map City of tiebuckverpani.ml Microsoft Visio Learning Guide. Course Overview. Welcome. Information Technology Services is happy to provide you with this training opportunity.
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This document provides an introduction to using Microsoft Visio To begin creating your flowchart with Microsoft Visio, the first step is to select a template. Changes in Microsoft Visio - Find Shape feature Microsoft Office Visio is drawing and diagramming software that helps make it. tiebuckverpani.ml Microsoft Office Visio the Visio diagram to a PDF file format utilizing the PDF Plug-In provided by Microsoft .
Such as copy and paste objects, find and replace text and special characters, and use the undo and redo buttons.
Visio includes many built-in themes that you can apply or you can create your own custom themes. You can print multiple copies, specific pages or even just selected objects. Organisation charts PDF, 12 page, KB Organisation charts are an essential tool for documenting structures and hierarchies within organisations. Using the Visio Organisation Chart Shapes stencil, you can easily create drawings that depict these structures.
They help to minimise the risk of errors resulting from the duplication of information reducing the work involved in data conversion. Calendars are an essential part of a project schedule — highlighting key dates, displaying timelines and providing an overview of the time available for a project.
The tasks in a Gantt chart are both listed in a tabular format and displayed graphically as task bars, reflecting their duration. Cross functional flowcharts PDF, 10 page, KB Processes can be represented by flowcharts, but they have one drawback — they cannot indicate who is responsible for the activities illustrated unless text boxes are added or unless sole responsibility for the entire process falls to one department.
Learner files ZIP, 13MB If you want to try out the exercises in the learning guides above you'll need to unzip these files into your My Documents area on your desktop. If you can't find what you are looking for in these guides or if you are still struggling call the Learning and Development Helpdesk on for more help.
Event Catalogue. Use this calendar to display events based on start date. Visio is a graphical and drawing application that helps you to visualise and communicate complex information. After data is added to a shape, it isn't displayed in the drawing by default. The easiest way to see the data is to select the shape and then open the Shape Data window, as shown in the illustration below. If you want to display the data for lots of shapes at once, you can use a feature called Data Graphics.
The next illustration shows how you can measure the size of a shape on your page by using a special dimension shape that is designed for measuring other shapes.
The dimension shapes are only available in Office Visio Professional And below is a Pie chart shape from the Charting Shapes stencil. You can right-click the shape to set the number of slices and what percent each slice represents. In the following illustration, the Basic Flowchart Shapes stencil contains common flowchart shapes, and the Backgrounds stencil contains a variety of backgrounds.
You can even create your own stencil of favorite shapes. When stencils open, they automatically dock themselves in the Shapes window, one on top of another.
The stencil that was previously on top of the stack moves to the bottom of the Shapes window. Each template opens with the stencils that you need to create a particular kind of drawing, but it's nice to know that you can open other stencils any time you want. On the File menu, point to Shapes , point to the category that you want, and then click the name of the stencil that you want to use. A Visio template combines a blank drawing page with any combination of the following:.
For example, the Site Plan template opens with an engineering scale, where 1 inch equals 1 foot. For example, when you open the Calendar template, a Calendar menu appears on the main menu bar.
You can use the Calendar menu to configure your calendar or to import data from Microsoft Office Outlook into your calendar. You can use basic steps described above for many of the Visio templates. For the more complex templates, it's really helpful to read the article written for that specific template.
In the Help window, click the Show Table of Contents button. In the Table of Contents window, click the category for the drawing that you want to create. You can find all kinds of information in Visio Help if you take a few minutes to browse through it.
Depending on the edition of Visio you use, you have between 25 for Microsoft Office Visio Standard and 64 for Office Visio Professional different templates to work with.
Step 1: Choose and open a template
To find out more about these templates, browse through the Getting Started screen, which opens automatically when you start Visio. Click the various categories, and then click the template thumbnails to see larger versions of the thumbnails and short descriptions of the templates. Taking a moment to open the list of stencils is a great way to get to know more about the huge variety of shapes available, but exploring a few of the stencils themselves is even better.
Opening menus is another quick way to get a sense of what you can do in Visio. The View , Data , and Shape menus are three of the most popular menus. The View menu lists all the special windows for Visio drawings as well as the commands for turning on and off the visual guides, like the drawing grid.
The Data menu lists the commands for advanced features, like importing and displaying data. These are some of the most powerful features available in Visio.
Convert Visio to PDF
The Shape menu lists the commands that orient your shapes and connectors the way that you want them in your drawing. Step 1: Choose and open a template Start Visio.
Click the Flowcharts category. Step 2: Drag and connect shapes To create your diagram, drag shapes from the stencil onto the blank page and connect them to one another. Hold the pointer over the shape so that the blue AutoConnect arrows show.
Download Getting Started with Microsoft Visio 2010 from Official Microsoft Download Center
A mini toolbar appears that contains shapes from the top of the stencil. Click the square Process shape. Step 3: Add text to shapes Click the shape and start typing.
When you finish typing, click on a blank area of the drawing page or press ESC. You can add text to almost any object — even connectors — by selecting it and typing. What are Visio shapes, stencils, and templates?
Step 2: Drag and connect shapes
Shapes Visio shapes are ready-made objects that you drag onto your drawing page — they are the building blocks of your diagram. Rotating and resizing shapes The most common things that people do with shapes involve features that are built right into the shapes.
Visual cues help you find and use those features quickly: Rotation handles The round handle located above a selected shape is called a rotation handle.
Connection arrows for AutoConnect The connection arrows help you easily connect shapes to one another, as you saw in the previous section. Selection handles for resizing shapes You can use the square selection handles to change the height and width of your shape. Special features of Visio shapes Visio shapes are much more than simple images or symbols.
Shapes can hold data You can add data to each shape by typing it in the Shape Data window — on the View tab, in the Show group, click Task Panes , and then click Shape Data.
Connection arrows for AutoConnect help you easily connect shapes to one another, as you saw in the previous section. Selection handles for resizing shapes You can use the square selection handles to change the height and width of your shape.
Click and drag a selection handle on the corner of a shape to enlarge the shape without changing its proportions, or click and drag a selection handle on the side of a shape to make the shape taller or wider. Special features of Visio shapes Visio shapes are much more than simple images or symbols.
Shapes can hold data You can add data to each shape by typing it in the Shape Data window — on the View tab, in the Show group, click Task Panes, and then click Shape Data. With Visio Professional Edition, you can also import data from an external data source.
Data is not displayed in the drawing by default. If you want to display the data for lots of shapes at once, you can use a feature called data graphics, also on the Data tab. The following illustration shows the data for two trees at once. Shapes with special behavior Many Visio shapes have special behavior that you can find by stretching, right-clicking, or moving the yellow control handle on the shape.
For example, you can stretch a People shape to show more people, or stretch the Growing flower shape to indicate growth. The shapes automatically connect to show the hierarchy. Stencils Visio stencils hold collections of shapes. The shapes in each stencil have something in common. The shapes can be a collection of shapes that you need to create a particular kind of diagram, or several different versions of the same shape.
For example, the Basic Flowchart Shapes stencil contains only common flowchart shapes. Stencils appear in the Shapes window, with the title bars grouped together at the top of the window.
To see the shapes on a particular stencil, click its title bar.
If there are a lot of stencils in the template, the title bar area will have a scroll bar and some title bars will be hidden; scroll to find them all. You can also expand the title bar area by dragging the bottom divider bar down, so all the title bars are visible.
Open any Visio stencil Each template opens with the stencils that you need to create a particular kind of drawing, but you can open other stencils any time you want.
In the Shapes window, click More Shapes, point to the category that you want, and then click the name of the stencil that you want to use. Visio templates help you start with the right settings: Stencils full of the shapes that are needed to create a particular kind of drawing The Home Plan template, for example, opens with stencils full of shapes such as walls, furniture, appliances, cabinets, and so on.
The Organization Chart template includes distinct shapes for executives, managers, assistants, positions, consultants, vacancies, and more. Appropriate grid size and ruler measurements Some drawings require a special scale. For example, the Site Plan template opens with an engineering scale, where 1 inch represents 10 feet. Templates come ready with appropriate settings for the drawing type.
Special tabs Some templates have unique features that you can find on special tabs in the ribbon. For example, when you open the Office Layout template, a Plan tab appears. You can use the Plan tab to configure display options that are specific to office layout diagrams. Wizards to help you with special types of drawings In some cases when you open a Visio template, a wizard helps you get started. For example, the Space Plan template opens with a wizard that helps you set up your space and room information.
View examples of templates To find out what templates are available: Click the File tab. Click New. Click the various template categories, and then click the template thumbnails to see short descriptions of the templates.
Step 1: Choose and open a template Start Visio In the Template Categories list, click Flowchart. When you open a template, the shapes you need open with it, in collections called stencils. Step 2: Drag and connect shapes To create your drawing, all you need to do is drag shapes from stencils onto the blank drawing page and connect them to one another.
For more information, see Add connectors between shapes in Visio. Drag your first shape from the Basic Flowchart Shapes stencil onto the drawing page, and then release the mouse button. Drag your second shape on top of the first so that the blue arrows show, but don't release the mouse button yet. While holding the mouse button, move your pointer on top of the blue arrow that points toward where you want to place the second shape.During that time she has been incredibly professional and supportive to both myself and my SSAs.
If you do not have novaPDF installed, use the Download page to download and install it.
Continue to build your drawing by repeating steps Start typing. If you can't find what you are looking for in these guides or if you are still struggling call the Learning and Development Helpdesk on for more help.